Resubmitting Documents

Resubmitting Documents for SI Registration and / or Publication

Where the SI Registrar identifies registration failures in an SI or associated document, or TSO finds the SI to be invalid and does not have the authority to correct the validation errors, the document(s) will be returned to the user for correction and resubmission.

The interactions between all parties are recorded in the legislation.gov.uk Publishing system's audit trail.  It is therefore important that the system is correctly used to resubmit documents.  Users should never use a new bundle to resubmit a returned document unless advised to do so by the SI Registrar.

For registration failures the user will receive an email with the words "Registration Action Required" in the subject heading.  This email contains details of the item(s) that have not passed registration checks and a link to the bundle on the Tracking screens.

Please note: If the SI fails registration checks, the whole bundle is returned to the submitter for correction - associated documents cannot be checked until the SI has passed registration checks.

Users should correct the identified issues and use the resubmission functionality found on the Tracking screens - or use the link provided in the Registration Action Required email – to upload the affected document(s).  

Additional associated documents should never be added to an SI bundle that has been returned for action.  For advice on how to submit replacement or additional associated documents, please contact the SI Registrar.

The SI document is normally validated in the background by the system as part of the submission process.  If validation is not complete when the user clicks the submit button, the user will be presented with an option to wait for validation to complete, approve correction by TSO of low impact errors (accepting that there is an additional charge for when TSO corrects low impact errors) or abandoning the submission.

In some circumstances validation may not be performed at the submission stage.  In this case validation occurs when the SI enters the publishing phase.  If the SI is not valid it will be returned to the Department irrespective of whether it contains high or low impact errors.

For validation errors the user will receive an email with the words "Web Publishing Action Required" in the subject heading.  This email contains details of the impact level of the validation errors found and a link to the bundle on the Tracking screens.  All high impact errors must be corrected by the submitting Department.  Where only low impact errors were identified in the document, then you can authorise TSO to fix these on your behalf at an additional charge which is currently £32.25.  Instructions on how to provide this authorisation are contained in the email.

Users should correct the validation errors, validate the SI using the Validation functionality on legislation.gov.uk Publishing and then use the resubmission functionality found on the Tracking screens - or use the link provided in the Web Publishing Action Required email – to upload the validated document.

Users should never add replacement or additional associated documents at this stage as these will have not received approval for publishing from the SI Registrar.  For advice on how to submit post-registration replacement or additional documents, please contact the SI Registrar.